Request for Contract

Prior to completing this form, please make sure there are no current arrangement in place for the goods and/or services you require.

Requesting Officer Details

JCU Division/College/Directorate
Requesting Officer Name
Position
Phone
Email

Contract Roles

See Section 5 for Roles and Responsibilities

Contract Owner
Contract Administrator
Procurement Representative	Please ensure you have discussed your requirements with the Procurement Representative prior to submitting to SPG.
Project Manager/Contract Manager

Contract Details

Brief Description of Goods and/or Services Required
Start Date	Click or tap to enter a date.
Account Code
Location of Goods/Services
Anticipated Term (include potential options)	i.e., 2 years with 2 x 1-year options to extend.
Estimated Annual Value
Estimated Total Contract Value
Is there an approved budget for the expense?	Yes ☐ No ☐
If not, where are the funds coming from
Market Research Conducted / Suggested Suppliers

Approval

Prior to submitting the document for approval by the financial delegate, please obtain endorsement from the immediate management levels situated directly beneath the financial delegate.

Endorsement:

Name:	Position:	Signature:	Date:
Name:	Position:	Signature:	Date:

Financial Delegate Approval:

Name:	Position:	Signature:	Date:

Strategic Procurement Manager:

Name:	Position: Manager, Strategic Procurement	Signature:	Date:

Roles and Responsibilities

Contract Owner	Person accountable for the budget/cost centre that funds the contract. Has the delegation to approve major variations (scope or price). Recommended to be a senior employee from the business who is impacted by the contract outcomes (e.g., Director or Dean)
Project Manager / Contract Manager	The employee from within the organisational unit who is responsible for the day-to-day operational matters relating to the contract. Person responsible for the budget/cost centre that funds the contract. Appoints contract management roles. Is responsible to acknowledge receipt of goods or the satisfactory completion of services. Manages the contract throughout the post-award lifecycle as the single point of contact for suppliers on all contract matters. Monitors contract performance and compliance.
Contract Administrator	An employee from within the organisational unit who can assist the Project Manager with administrative activities (such as budget monitoring, arranging meetings, recording risks, assisting with invoices) if required. Can view contracts and initiate minor amendments in the CMS if desired.
Procurement/Finance Rep	A staff member from the procurement team responsible for managing the contract lifecycle including invitation to offer, contract formation and set up. Responsible for administrative tasks such as arranging variations and closing the contract.