Advisor of the Year Awards Procedure

Intent

The procedure has been established to outline how to nominate an advisor of a HDR candidate for an Advisor of the Year Award.

This procedure addresses HESF Standard 4.2: Research Training.

Scope

This procedure applies to research staff who supervise higher degree by research candidates.

Definitions

Terms mentioned in this document and not defined here are defined in the Policy Glossary of the University Policy Library and the HDR Supervision Procedure.

Research Supervision includes the range of support activities involved in assisting Higher Degree by Research candidates to undertake successful original research and to complete a thesis, dissertation or other research products.

Procedure

1. Each year higher degree by research (HDR) recent graduates will, by correspondence from the Graduate Research School (GRS), be offered the opportunity to submit a nomination in any of the following categories:

1. Primary Advisor of the Year
2. Advisory Panel Member of the Year Award
3. Advisory Panel of the Year

2. Each year higher degree research graduates and advisors will, by correspondence from the GRS, be offered the opportunity to submit a nomination in any of the following categories:

1. Advisory Community Photographic Award
2. Excellence in Promoting Industry Engagement in Graduate Research of the Year Award

3. Each year Associate Deans Research Education (ADRE) will by correspondence from the GRS be asked that if they wish to nominate advisors for the Excellence in Graduate Research Leadership Award.

4. Nomination Process

4.1 Nominations must be made via the Advisor of the Year Award Nomination Form. Nominations close 31 July annually.

4.2 The GRS will collate the list of nominees following the closing date provided at clause 1. Prior to the list of nominees being presented to the Selection Committee for consideration, the GRS will send the list of nominees:

1. to the Chief of Staff for any advice that may be appropriate.
2. to the ADREs requesting they confirm eligibility of nominees..

4.3 On request, the GRS will provide data on Advisors to supplement applications supported by the ADREs, College Deans, and/or DVCs.

5. Selection Criteria

5.1 Advisor of the Year Award Criteria - Primary Advisor of the Year

• An individual on a panel as Primary Advisor;
• Registered at Advisor Mentor, Primary Advisor Advanced or Primary Advisor level on the JCU Register of Advisors who may be an adjunct appointee of the University.
• Nominees must have a track record of successful HDR candidate outcomes and must show outstanding commitment to excellence in research education through the exceptional quality of their HDR supervisory practices.
• Supervision must have been for a minimum of 0.5 EFTSL (years full time equivalent.)

5.2 Advisory Panel of the Year

• An Advisory Panel that may include at least one Advisor registered at Advisor Mentor level on the JCU Register of Advisors.
• Nominated Panels must show outstanding commitment to excellence in research education through the exceptional quality of HDR supervisory practices.
• Supervision must have been for a minimum of 0.5 EFTSL (years full time equivalent.)

5.3 Advisory Panel Member of the Year

• An individual on a panel in any capacity other than Primary Advisor;
• Registered at Advisor Mentor, Primary Advisor Advanced, Primary Advisor or Secondary Advisor level on the JCU Register of Advisors who may be an adjunct appointee of the University.
• Nominees must show outstanding commitment to excellence in research education through the exceptional quality of their HDR supervisory practices;
• Supervision must have been for a minimum of 0.5 EFTSL (years full time equivalent.)

5.4 Award for Excellence in Promoting Industry Engagement in Graduate Research

• An individual or team of HDR advisors on the JCU Register who have initiated or supported innovative and transformational engagement between HDR candidates and industry partners; or
• An Industry partner on an advisory panel who has shown outstanding commitment and engagement to the success of one or more HDR candidates enabling their integration into an industry linked research environment.

5.5 Award for Excellence in Graduate Research Leadership

An individual academic on the Register of Advisors who demonstrates inspirational and effective leadership in graduate education at College or Divisional level encouraging and embedding collaboration, cross sectoral engagement and high impact and socially beneficial research outcomes.

5.6 Advisory Community Photographic Award

How well the submitted image of HDR candidate/s working with their Advisor/s  reflects how they successfully work together as a community.

6. Selection Process

6.1 Membership of the Selection Committee will be the members of the Research Education Sub-committee.

6.2 The Selection Committee will provide an endorsement of the award nominees to the Deputy Vice Chancellor(DVC) Research based on the criteria set out at clause 5.

6.3 The DVC Research will approve the endorsed award nominees, present successful nominees with their awards and report their names to University Council.

6.4 The Selection Committee reserves the right not to grant any or all of the awards.

6.5 The number and category of awards will be at the discretion of the Selection Committee in consultation with the DVC, Research.

6.6 Prize money availability will be at the discretion of the Dean, Graduate Research.

7. Acceptance of Awards

7.1 If prize money is available, award recipients may elect to receive the prize money personally, or have the funds directed to a University account, or any combination of the above. Where money is received personally by the award recipient, taxation is payable on the amount and will be deducted by the University before payment.

7.2 Recipients of any of these awards will be ineligible for nomination for the following two rounds of the awards.

Related Policy Instruments

HDR Supervision Procedure.

Advisor of the Year Award Nomination Form

Schedules/Appendices

Nil

Administration

NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Revision History