Policy University Management FMPM 200 - FMPM 399 - Assets FMPM 210 Cash
FMPM 210 Cash
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Intent
This policy sets out the requirements relating to the management, administration and collection of all cash and cash equivalents on campus.
Scope
Function | Responsibility |
---|---|
Designation of a Cashier | Chief Financial Officer |
Management of money received | Head of Organisational Unit |
Administration of money received | Authorised Cashier |
Maintenance of a Register of Cashiers | Chief Financial Officer |
Definitions
Policy
The Chief Financial Officer may authorise individuals to collect money on behalf of the University who will by this authorisation, be known as a Cashier. There must be at least one authorised Cashier for the University.
A Cashier must be an employee of the University unless otherwise approved by the Chief Financial Officer.
The designation of Cashier given by the Chief Financial Officer may be to a named person or to the holder of an identified position in the University.
University money must only be received by an authorised Cashier.
A Cashier must only receive money on behalf of the University at specified locations.
The form of payment received must be approved by the Chief Financial Officer.
Money received by a Cashier must be recorded on an official University receipt, a copy of which must be provided to the remitter upon request.
A Cashier must deposit collected money to an approved bank account, on a timely basis as directed by the Chief Financial Officer.
Money received must be banked intact.
University money must be kept separate from non-University money.
A register of Cashiers must be maintained by the Manager, Treasury and Corporate Finance detailing:
the name of the Cashier;
the specific location for which the Cashier is authorised to receive money; and
any restrictions that apply.
A Cashier is responsible for the safe custody of all money and related documentation received by them.
Surpluses or shortages must be reported promptly to the Chief Financial Officer by the Cashier. See FMPM 920: Policy - Losses for further information.
For enquiries in relation to this FMPM Policy please contact AccountsReceivable@jcu.edu.au.
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | University Management |
Policy Sub-domain | Finance |
Policy Custodian | Chief Financial Officer |
Approval Authority | Vice Chancellor |
Date for next Major Review | 01/11/2020 |
Revision History
Version | Approval date | Implementation date | Details | Author |
---|---|---|---|---|
21-1 | 04/02/2021 | 22/02/2021 | Updated position title – Director, Financial and Business Services to Chief Financial Officer | Quality, Standards and Policy Officer |
17-1 | 16/03/2017 | 18/03/2017 | Minor administrative amendments - 'Collector' replaced with 'Cashier'. | Director, Financial and Business Services |
15-01 | 09/09/2015 | 10/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
10-01 | 16/11/2010 | 22/11/2010 | ||
04-01 | 02/2004 | 02/2004 |