Policy University Management FMPM 200 - FMPM 399 - Assets FMPM 230 - Petty Cash Advances
FMPM 230 - Petty Cash Advances
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Intent
To set out the requirement for the establishment, approval and management of Petty Cash.
Scope
Function | Responsibility Of |
---|---|
Establishment of a central petty cash reimbursement float | Chief Financial Officer |
Approval of a petty cash float limit | Chief Financial Officer |
Approval of an individual petty cash float | Manager, Finance and Taxation |
Management of a petty cash float | Head of Organisational Unit |
Administration of a petty cash float | Custodian of petty cash float |
Maintenance of a register of petty cash floats | Chief Financial Officer |
Definitions
Policy
A petty cash float to any one Custodian, or for any one purpose, must not exceed the limit as approved by Chief Financial Officer (refer FMPM 231: Authorised Limits - Petty Cash Floats).
Each float must have a designated Custodian who must be an employee of the University, unless otherwise approved by the Chief Financial Officer.
Private borrowing from petty cash is not permitted.
The Chief Financial Officer must establish an upper limit on the value of individual transactions funded from a petty cash float (refer FMPM 231: Authorised Limits - Petty Cash Floats).
A register of petty cash floats must be maintained detailing:
the location and amount of each float; and
the name and position of the person who is the Custodian of each float.
The Custodian is responsible for the safe custody of the funds advanced to them and the related documentation.
For enquiries in relation to this FMPM Policy please contact
AccountsReceivable@jcu.edu.au.
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | University Management |
Policy Sub-domain | Finance |
Policy Custodian | Chief Financial Officer |
Approval Authority | Vice Chancellor |
Date for next Major Review | 11/2018 |
Revision History
Version | Approval date | Implementation date | Details | Author |
---|---|---|---|---|
21-1 | 04/02/2021 | 22/02/2021 | Position title updated - Director, Financial and Business Services changed to Chief Financial Officer | Quality, Standards and Policy Officer |
15-01 | 08/09/2015 | 09/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
11-01 | 16/11/2011 | 22/11/2011 | ||
10-01 | 16/11/2010 | 22/11/2010 | ||
08/01 | 21/11/2008 | 24/11/2008 | ||
04-01 | 02/2004 | 02/2004 |