Policy University Management FMPM 200 - FMPM 399 - Assets FMPM 250 - Policy Salary Advances
FMPM 250 - Policy Salary Advances
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Intent
This policy sets out the requirements relating to the approval, reporting and management of salary advances.
Scope
Function | Responsibility Of |
---|---|
Approval of a salary advance less than or equal to the termination entitlement | Director, Human Resources Management |
Approval of a salary advance greater than the termination entitlement | Executive Director, Finance and Resource Planning |
Notification to Finance Committee of a salary advance greater than the termination entitlement | Director, Human Resources Management |
Recovery and Management of Salary Advance | Director, Human Resources Management |
Definitions
Policy
Requirements
- The amount of the salary advance approved by the Director, Human Resources Management, must not exceed the amount to which the staff member would be entitled if the staff member was to terminate their services, or a limit as approved by the Director, Human Resources Management, whichever is the lesser.
- The terms and conditions of the salary advance, including the manner and timing for its recovery, must be accepted in writing by the employee prior to the issuance of the salary advance.
- The Executive Director, Finance and Resource Planning may approve a salary advance in excess of an amount to which the staff member would be entitled if the staff member was to terminate their employment.
- A salary advance in excess of an amount to which the staff member would be entitled if the staff member were to terminate their employment, must be reported to Finance Committee as soon as possible after the advance is granted.
- On request, a staff member proceeding on a special studies program may be issued with a salary advance in the pay period immediately prior to the commencement of the special studies program. The salary advance must not exceed one-half of the total of the net salary amount for the period of the special studies program or three month's net salary whichever is the lesser amount.
- The remainder of the salary, for a staff member who has received a salary advance for special studies program, will be paid on the normal fortnightly basis for the period of the special studies program.
- Unless alternate recovery arrangements have been approved by the Director, Human Resources Management, future salary entitlements will be withheld in full until the salary advance is fully recovered.
For enquiries in relation to this FMPM Policy please contact the Director, Human Resources.
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | University Management |
Policy Sub-domain | Finance |
Policy Custodian | Chief Financial Officer |
Approval Authority | Vice Chancellor |
Date for next Major Review | 12/2018 |
Revision History
Version | Approval date | Implementation date | Details | Author |
---|---|---|---|---|
15-02 | 08/09/2015 | 09/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
15-01 | 01/09/2015 | 01/09/2015 | Removal of reference to email address of former Director HR | |
11-01 | 18/08/2011 | 18/08/2011 | Finance Committee (06/11) | |
03-01 | 10/2003 | 10/2003 |