Policy University Management FMPM 200 - FMPM 399 - Assets FMPM 280 Official Stores
FMPM 280 Official Stores
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Intent
To set out the requirements for administration and the operations of an official store.
Scope
Function | Responsibility of |
---|---|
Designation of an official store | Chief Financial Officer |
Appointment of Custodian | Head of Organisational Unit |
Management of an official store | Custodian |
Purchase of an inventory item | Financial Delegate |
Maintenance of a register of official stores | Chief Financial Officer |
Definitions
Policy
The Chief Financial Officer may designate an inventory as an official store in accordance with the limit set in FMPM 281: Authorised Limits - Official Stores;
The Head of Organisational Unit will appoint a Custodian who is responsible for the management and safe custody of the official store;
The designated Custodian of an official store must be an employee of the University;
The purchase of store items must be in accordance with the FMPM 710: Policy - Purchasing;
A register of official stores must be maintained detailing:
the name and position of the Custodian;
the location of the official store; and
a description of the general nature of the items held in the official store.
A stock shortage must be dealt with in accordance with the FMPM 920: Policy - Losses.
For enquiries in relation to this FMPM Policy please contact farp.finance@jcu.edu.au
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | University Management |
Policy Sub-domain | Finance |
Policy Custodian | Chief Financial Officer |
Approval Authority | Vice Chancellor |
Date for next Major Review | 11/2018 |
Revision History
Version | Approval date | Implementation date | Details | Author |
---|---|---|---|---|
15-01 | 09/09/2015 | 10/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
11-01 | 22/11/2011 | 24/11/2011 | ||
10-01 | 16/11/2010 | 22/11/2010 | ||
01-01 | 12/2001 | 12/2001 |