Policy University Management FMPM 800 - FMPM 899 - Financial Management and Control FMPM 810 Financial Management Information Systems
FMPM 810 Financial Management Information Systems
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Intent
The intent of this policy is to set out the requirements regarding the establishment and maintenance of a financial management system.
Scope
This policy applies to all staff (including affiliates) and students.
Definitions
CFO: Chief Financial Officer
DAC: Digital Advisory Committee
FIMS: Financial information management system
Policy
The Chief Financial Officer (CFO) is responsible for developing, implementing and maintaining a financial information management system (FIMS) that efficiently, effectively and economically manages financial information.
The development, implementation and maintenance of the FIMS, including adequate internal controls, must:
- provide for recording, storing, keeping, retrieving and destroying financial information (refer FMPM 930: Policy – Document Retention);
- ensure compliance with the:
- ensure that financial information is secure by enforcing:
- user access controls to prevent unauthorised users from accessing the system; and
- change management controls to prevent authorised software changes to the system.
Before establishing a FIMS or significantly changing an existing FIMS to maintain or increase functionality, a FIMS consultation must occur with the:
- CFO
- Digital Advisory Committee; and
- Deputy Vice Chancellor, Services and Resources.
The details surrounding the implementation of a new FIMS or significant changing of a FIMS will be conveyed to:
- Manager, Internal Audit; and
- the University’s authorised auditor.
Related policy instruments
FMPM 930: Policy – Document Retention
Related documents and legislation
Financial and Performance Management Standard 2009
Queensland Government Enterprise Architecture Framework 2.0
For enquiries in relation to this FMPM Policy please contact FinancialSystems@jcu.edu.au
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | University Management |
Policy Sub-domain | Finance |
Policy Custodian | Chief Financial Officer |
Approval Authority | Vice Chancellor |
Date for next Major Review | 08/10/2026 |
Revision History
Version no. | Approval date | Approved by | Implementation date | Details | Author |
21-1 | 08/10/2021 | DVC SR | 11/10/2021 | Policy reviewed: position and committee titles updated, minor amendments to improve readability. | Manager, Financial Systems and Process Improvement |
16-01 | 11/09/2016 | 12/09/2016 | Reviewed with the following minor amendments: Changed link to new Queensland Government Enterprise Architecture Framework 2.0 Added User Access and Change Management as methods to ensure financial information is secure Changed staff to be consulted for FIMS changes Add staff to be provided information to for FIMS changes | Director, Financial and Business Services | |
15-01 | 09/09/2015 | 10/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
Keywords | Financial Management Information System, FIMS |
Contact person | Manager, Financial Systems |